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Envelopes containing a voting document cannot be opened until there is a JP present. The JP is required to sign off that the processes used by the Electoral Officer met the legal requirements.
The voter’s name is not on the voting document. When the envelope is opened the only thing the Electoral Officer is looking for is that the vote for each election is valid.
For STV it is to make sure that no preference numbers are used more than once or omitted, (e.g., 1, 2, 3, 3, 4, 5), and that there is always a number one marked against a candidate’s name. It should be like this: 1, 2, 3, 4, 5, 6, etc., in numerical order up to as many preferences as the voter wishes to vote for.
Yes, you can raise funds from donations to help offset your campaign expenses. There is very specific legislation about donations and expenses which you need to abide by.
Prior to this election, there are 12 elected members (6 in East Ward, 6 in West Ward), plus the mayor.
This election, elected members will increase to 14 plus the mayor – with the addition of 2 new citywide Maaori ward elected members.
As the local authority for the main centre of the Waikato, Hamilton City Council uses Tainui's preferred spelling of double letters for the long vowel sounds of Te Reo words. However for Te Reo titles for entities or concepts from outside of the Waikato we retain the macron.
Yes, you do need to be of Maaori descent to register on the Maaori roll, and vote for the Maaori ward candidates.
You must be a New Zealand citizen and be a parliamentary elector anywhere in New Zealand.
Other requirements are that:
Only if it is withdrawn before the close of nominations. You cannot withdraw voluntarily after nominations have closed. If you decide to opt out, your name will still appear on the voting document. If you do change your mind and decide not to run for election after you have been nominated, let your electoral officer know who will talk through the issues with you.
However, if you become incapacitated with serious illness or injury and unlikely to be able to perform the functions and duties if elected to office, you can apply to withdraw on those grounds. You will need verification from a doctor and lawyer about your situation. See your local electoral officer if you need more information about this process.
Yes, we consulted with iwi and maataa waka and they told us one ward would be more unifying and give Maaori greater choice as each voter on the Maaori electoral roll could vote for both Maaori ward seats.
If they are overseas, you could airmail them to the person or destroy them if that is not practicable. If they are for an elderly parent who is unable to vote, please destroy them by ripping/cutting them up.
If you are enrolled to vote on the general electoral roll you may only vote for candidates standing in the ward you live in (east or west) and for the Mayor.
If you are enrolled to vote on the Maaori electoral roll you may only vote candidates standing in the Maaori ward and for the Mayor.
You will need to pay a nomination deposit of $200 GST inclusive. This deposit applies to each issue (election) you stand for.
The funds must be deposited with the Electoral Officer at the same time your nomination is submitted. It is recommended you pay the nomination deposit by online/internet banking (or EFTPOS or cash) noting that cheques are no longer accepted.
If you poll more than 25% of the final quota as determined by the last iteration (for STV) you will receive your nomination deposit back.
Not necessarily. If you are enrolling for the first time you can decide whether you want to go on the Maaori Electoral Roll or the General Electoral Roll by signing the appropriate panel on the Parliamentary Elector Enrolment form.
However, if you have already made that choice you will have to wait until the next Maaori Option period to change, which occurs following the next census, likely in 2023. The last Maaori Option period was in 2018.
Write GNA (Gone No Address) on the envelope and put them back in the mail.
No, but you must be on the Parliamentary Electoral Roll (anywhere in New Zealand) and provide proof that you are a New Zealand citizen.
You can check your enrolment status on www.vote.nz. The Electoral Commission will be undertaking a roll update campaign in early July 2022 for the Parliamentary Electoral Roll which forms the basis of our roll for the local authority election. If you do not receive a letter in the post during late June/early July 2022, the chances are you are not enrolled or your details are incorrect.
Yes, we consulted in April 2021 and received 994 submissions. More than four out of five responses (81%) favoured Council introducing Maaori wards to achieve better representation.
In August 2021, we undertook a representation review to hear your views on how a Maaori ward should be added to the Council table. We received 451 submissions, and around half of eligible submissions supported adding two citywide Maaori ward seats.
If you don’t rank anyone at all with a “1”. Or if you rank more than one person with a “1”. Or if you vote using ticks, as in an FPP election.
If you muck up the later numbers – like ranking two candidates with “3”s – your vote won’t be able to transfer after the 2nd preference to help other candidates, but your earlier preferences (1st and 2nd) will still count.
If you are already registered on the general roll and want to change to the Maaori electoral roll you need to wait until the next Census in 2024. If you are not yet registered, you can enrol on either roll at any time. The Government is currently considering whether to allow people to change rolls more frequently.
No, candidates or their assistants should not collect voting documents from electors. Each elector should post or deliver their own voting document to the Electoral Officer.
It is an offence (carrying a fine of up to $5,000 if convicted) to interfere in any way with an elector with the intention of influencing or advising the elector as to how he or she should vote. Candidates and their assistants should be mindful of this particularly if campaigning occurs in facilities such as rest homes or hospitals.
You should enrol where you spend the greater part of your time.
Election advertising, using any media, must identify either you or your agent. The publication of any advertisements (in any newspaper, periodical, notice, poster, pamphlet, handbill, billboard or card, or broadcast over radio or television) for candidates requires the written authorisation of you or your agent.
The advertisement must contain a statement setting out you or your agent’s true name, or at whose direction, it is published and the street address (not a PO box) of their residence or business. This applies during your entire campaign.
A nominator must be on the electoral roll for the area (city, district, constituency, ward, community board or local board) for which you are standing.
e.g. if you are standing for election to a specific ward, you must be nominated by two electors from that ward who are on the electoral roll for that ward. You are not able to nominate yourself.
Yes, it’s the same process. But the quota the winning mayoral candidate needs to reach is an absolute majority – more than 50% of the votes.
Nominations open on Friday 15 July 2022 and close at 12 noon on Friday 12 August 2022.
Voting closes at midday Saturday 8 October 2022. Progress results (approximately 90 per cent of votes cast) will be known early that afternoon, with preliminary results known on Sunday morning, 9 October 2022. Final results will likely to be declared on Thursday 13 October 2022. All results will be posted on your council’s website.
The elections are by postal vote. Voting documents will be delivered from Friday 16 September 2022 to Wednesday 21 September 2022. Voters can return their vote anytime from when they receive their voting documents. Votes must be received by the Electoral Officer by the close of voting on midday Saturday 8 October 2022.
You can enrol, or check your enrolment anytime from now until 7 October 2022. You cannot enrol on election day (8 October).
Ultimately the elected members’ final responsibility is to the local community. The Minister of Local Government and the Auditor–General do have a role in ensuring that councils follow the law.
Yes, as Hamilton has now established Maaori wards – you can only vote for Maaori ward candidates.
Choosing between the Maaori electoral roll and general electoral roll is a personal choice and you’ll need to decide which roll best represents your views and interests.
No. To be eligible you must be a New Zealand citizen and your name must be on the Parliamentary Electoral Roll (anywhere in New Zealand). You will need to be nominated by two electors whose names appear on the Maaori electoral roll within the area of election for which you are standing. Equally if you are on the Māori electoral roll you can stand in a general ward, and will need to be nominated by two electors whose names appear on the general electoral roll within the area of election for which you are standing.
Yes, if you belong to a political party or other group, you may want to identify with them. However, you don’t have to have any affiliations. If this is your situation, you can identify as, ‘independent’ or leave the space blank when you fill out your nomination form.
If you do have a specific affiliation, the electoral officer may require a letter of consent from the party, organisation or group giving its consent for you to use the affiliation.
Election campaigning can start at any time and continue up to and including election day.
Pay and allowances are determined by the Government’s Remuneration Authority, who set a minimum salary amount. The salary pool varies according to population size and other factors. You can see all the councils remuneration schedules, and information about how salaries are determined, here
No, not at all for city, district, and regional council elections.
You can post it but make sure you have them in the mail by Wednesday 5 October 2022 to make sure it gets back to us in time (by 12 noon Saturday 8 October 2022) However, you can also deliver to one of our voting boxes until 12 noon Saturday 8 October 2022
Yes, the electoral roll will be open for public inspection at your council’s offices and libraries from 15 July 2022 to 12 August 2022.
Yes, but you need to make sure you have enrolled which you can do provisionally from the age of 17 and it automatically changes when you turn 18. You will also need to apply for a special vote.
No you don’t have to vote. You also don’t have to vote for all candidates or for all elections. But your vote is important because the people elected will be responsible for making decisions about what happens in your community for the next three years.
To help you get to know about the candidates:
No – Power of Attorney does not apply to voting on behalf of that person.
It is a legal requirement to scan the barcode number to mark the electoral roll that you have voted so we can ensure that we do not receive two votes from the same person.
You can use an envelope of your own and put the return address and Freepost number on it (you will find this on your voting paper)
Progress and preliminary results will be announced as soon as possible after 12 noon on Saturday 8 October 2022. The official results will be announced when the final count is complete and special votes have been checked which will be between Thursday 13 October 2022 – Wednesday 19 October 2022.
Candidates will be advised as soon as possible after progress and preliminary results are known. This may be by email or phone.
For voters, progress and preliminary results will be released to the media and placed on the homepage of this website as soon as possible after noon on Saturday 8 October 2022.
Election Day is Saturday 8 October 2022 and voting closes at midday on that day. The voting period starts on Friday 16 September 2022.
No. You can rank as many or as few candidates as you wish, so your vote is still valid even if you only rank some candidates.
This varies between roles within council. Along with formal meetings (past meeting schedules can be found here) members attend regular information sessions, community events and meetings with constituents.
No, your vote remains secret under the required roll scrutiny and counting procedures.
Yes. There are no longer any restrictions on police officers standing for local authority elections, apart from the normal eligibility criteria.
With STV you can vote for all or as many candidates as you wish but these must be in order of your preference and no number can be repeated. Remember for STV, you rank the candidates you want to elect from number 1 onwards. You can decide not to vote for one or more of the different elections on your voting document. This does not invalidate all your other votes.
Yes, subject to being eligible to become enrolled as a ratepayer elector and becoming enrolled. Please contact us at firstname.lastname@example.org.
Elected members take up office the day after the official result has been declared by public notice. However, they cannot act until they have sworn the oath of office which is usually at the first meeting of council. This first meeting is usually held as soon as practicable after the final election results are known.
Contact your council’s electoral officer for a nomination form. Your nominators must fill it in. You must agree to being nominated and will also need to sign the form.
You will be able to obtain your nomination form from 15 July 2022 and close on Friday 12 August 2022 at midday. Nominations must be lodged with the electoral officer or an electoral official at the council you are standing for.
Do not leave lodgement until the last day because if there any problems with the details provided there might be insufficient time to resolve them and you could miss out.
The votes are counted in stages. All first preference votes are counted first. To be elected, candidates must reach what’s called the quota – this is based on the total number of valid votes and the number of vacant positions. When a candidate reaches the quota and is elected, a portion of the surplus votes go to their voters’ second choices. If no other candidates reach the quota and there are seats still to be filled, the candidate with the fewest votes is eliminated and their first preferences go to voters’ second choices. These steps are repeated until all of the positions are filled. If voters didn’t give second or more preferences, those votes are called non-transferable and the quota is recalculated.
All of the vote counting is done by computer using specialist software. The Department of Internal Affairs developed the program (called the STV calculator). It has been independently audited and certified, as required by law.
Please contact us so can send you out a Ratepayer Enrolment form. This should be back in the hands of the Electoral Officer by 12 August 2022 and absolutely no later than 7 October 2022.
If it is easier you can head to one of our Special Vote venues and complete the ratepayer enrolment form and have your special vote at the same time. In no case does this allow you to have two votes at the election.
If you are the sole ratepayer for the property (i.e. the rate account is only in your name), then you can apply to be the Ratepayer Elector.
If you are a joint ratepayer (i.e. the rate account is in more than one name), or the rate account is in the name of a Trust or Company etc., you must appoint a nominee to vote on behalf of the joint ratepayers or entity. For the case of companies, corporations, trusts etc., the nominee should be a member or officer of the entity.
If you are standing ‘at large’, then you are standing for the whole council area rather than from its wards.
If you are standing for a ‘ward’ these are parts of a council area that have been determined by population and communities of interest. These can be either general wards or Maaori wards.
If in a regional council, the term ‘constituency’ is used rather than ‘ward’.
You need two people to nominate you.
Head to www.vote.nz to see if you are eligible. Then, you can either:
Please contact us so we can help.
We’re using random name ordering on voting documents in this election, to reduce the chance of an unfair advantage. So your voting document might look different to other people in your family.
If you are enrolled on the Maaori roll, you will see a different set of candidates on your voting papers than someone on the general roll.
Under the Local Electoral Act 2001, you cannot interfere or influence any person as to how they can vote. If authorised by a voter who is physically impaired, visually impaired or for whom English is a second language, a person can assist them to vote as directed by the voter. Electoral Officials are available at Council libraries and the municipal building for any voters who require assistance. Please contact us for further information.
You can view the electoral roll at Council Municipal Building, 260 Anglesea Street, Hamilton. If you
You can choose to stand for election for any position in a city council, district council or regional council. For Hamilton City Council elections, you can run for mayor or councillor.
STV stands for Single Transferable Vote. STV is a preferential system of voting where you can rank as few or as many candidates as you like. It is a single vote which can be transferred between candidates to ensure the vote contributes to the election of at least one candidate and is not wasted. If a popular candidate does not need all the votes he or she receives, a proportion is transferred to the voter’s next preference. On the other hand, if a candidate is not popular and receives few votes, those votes are transferred to a voter’s next preference.
For more information about STV, go to www.stv.govt.nz.
To exercise a STV vote, start by writing the number 1 in the box next to the candidate you most want to be elected. Write the number 2 next to your second most preferred candidate and so on 3, 4, 5 etc. You can write as many preferences or as few as you like up to however many candidates are standing for that election. You must write the number 1 for your vote to be counted. Do not write the same number more than once, e.g., 1, 2, 3, 3, 4, 5 and do not miss a number from your preferences, e.g., 1, 2, 4, 5, 6.
In an STV election, you have one vote and rank the candidates in order of preference. Give a 1 to your favourite candidate, 2 to your second choice and so on. You can rank as many candidates as you like. By ranking the candidates, parts of your vote may be shared according to your preferences. If the candidate you most want to win gets more votes than they need to be elected, because a lot of other people voted for them too, part of your vote may be transferred to your next choice. The same thing happens if your top choice is really unpopular and doesn’t get enough votes to be elected – your vote for them will be transferred to your next preference until all seats are filled.
All local authority elections will be conducted by postal vote. Voting documents will be delivered in the mail between Friday 16 September 2022 and Wednesday 21 September 2022.
They are delivered to the District Court and kept for 21 days so that the Court can access them should there be any application for recount or petition for inquiry. After 21 days, the court is responsible for destroying them.
The Electoral Officer has full responsibility for running the election.
09 573 5212
Use the original and destroy the special vote. The reason for this is that processing an original voting document is much simpler than processing a special vote (a special vote takes a lot more time and more importantly the elector may not have completed the declaration correctly which would make the special vote invalid), hence our advice/preference that the ordinary vote be returned.
This is set by the Remuneration Authority. Some expenses are also reimbursed.
All voting documents should be delivered by Wednesday 21 September 2022. If, after this date you still don’t have your voting documents, please contact us.
No, elected members cannot use council resources for their campaigns.
Under STV, the election results are more likely to reflect the preferences of a greater number of voters. Because voters’ second, third, and other preferences are taken into account, the results are a more accurate indication of the total support each candidate has. As STV maximises the number of votes that help to elect candidates, there is also a higher probability of more voters being represented by someone they voted for. Some Hamilton voters will have used STV to vote for District Health Board members before, so there is some knowledge and familiarity about how it works.
You can stand for mayor, or ward councillor. However, if elected to more than one position, you will take up the highest ranked position. You cannot stand for both a regional council and one of its constituent district or city councils or a community board.
Under STV there are still some ‘wasted’ votes, but the system is designed to minimise these. If a popular candidate does not need all the votes he or she receives, a share is transferred to their voters’ next preferences. On the other hand, if a candidate doesn’t receive enough votes to be elected, their votes can be transferred to their voters’ next preferences.
Maangai Maaori fulfil a very different role for Council than an elected Maaori ward councillor does.
The Maangai represent the voice of our Maaori partners and provide a valuable contribution on Committees and to Council on a wide range of subjects that are of interest to and benefit from the perspective of our Maaori partners. They are an important line of communication between Council and iwi and maataa waka.
Maaori ward councillors represent the voice of the community and may or may not have affiliations with our Maaori partner organisations. They exist to represent the views of all Hamiltonians and may act independently as all other Elected Members when engaging with the community.
Whether Maangai Maaori remain as part of Council’s governance structure will be decided by the incoming Elected Members following this year’s elections.
You can only vote for the elections relevant to the area in which you live. You cannot vote for a candidate for the same city, district or region who is standing in another ward or constituency because you are not an elector of that ward or constituency.
Hamilton City Council has established a Maaori ward for the 2022 election. Maaori ward councillors are elected by those enrolled to vote on the respective Maaori electoral roll; similarly members of general wards are elected by those enrolled to vote on the respective general electoral roll.
If you can amend it so that your voting intention is clear, then do so and initial the changes. If necessary, we can issue you with a special voting document, but this will require you to complete a declaration.
You may provide a candidate profile statement when you lodge your nomination. This is a statement of up to 150 words containing information about yourself and your policies and intentions if elected to office. The profile statement will be included in the voting packs that all electors receive.
If your candidate statement is submitted in Māori and English, the information contained in each language must be substantially consistent with the information contained in the other language. Each language has to be within a 150-word limit.
Your profile statement must be true and accurate. The Electoral Officer is not required to verify or investigate any information included in your statement.
Your profile can include a recent passport size colour photograph.
In addition, your candidate profile statement must state whether or not your principal place of residence is in the area you are seeking election, e.g., ‘My principal place of residence is in the Lambton Ward’, or ‘My principal place of residence is not in the Lambton Ward’. This is not part of the 150-word limit.
See section 61 of the Local Electoral Act 2001 for more information.
Yes. Councils have policies or guidelines for web and social media use related to campaigning. They will not permit council social media pages to be used by anyone (candidates or members of the public) for electioneering or campaigning in the three months before election day. Councils monitor their websites and take down any campaign related posts.
Legally, the number of Maaori ward seats on Council must represent the Maaori Electoral Population (MEP) of Hamilton as a proportion of the total population.
Currently the MEP is 15.1% of the total population, which means if there are 14 councillors in total, two (or 14.3%) of them must be Maaori seats. This is the number of seats that gets us the closest to 15% of all councillor seats.