If you've got a question, chances are we have the answer! Take a look around and if you still can't find the answer, please phone the Deputy Electoral Officer on 07 838 6439.
Preliminary results are estimated to be available by approx. 3pm on election day (18 August) depending on the volume of hand delivered votes received on election day morning. The final results should be available by 5pm on the same day.
Yes, but you need to make sure you have enrolled which you can do provisionally from the age of 17 and it automatically changes when you turn 18.
You will also need to apply for a special vote during the voting period.
You must be a New Zealand citizen and your name must be on the Parliamentary Electoral Roll (anywhere in New Zealand).
When lodging your nomination, you will need to provide proof of your citizenship (passport, birth certificate or certificate of naturalisation).
You will need to have two electors registered in the area of the election you are standing for to nominate you – e.g. if you stand for the East Ward, the nominators will need to be registered within that ward. (Note the candidate does not need to reside in the area in which he/she is standing but will need to disclose that fact in his/her candidate profile statement).
The nominators must also be on the Parliamentary Electoral Roll at the address they are listed on the nomination paper (which must be in the area that they are nominating the person for).
If they are overseas, you could fast post them to the person or destroy them if that is not practicable.
If they are for an elderly parent who is incapable of voting, please destroy them by ripping/cutting them up. You cannot vote on their behalf unless instructed by them.
The general term is three years. Due to this being a by-election, this term is until October 2022.
You will need to call the electoral office on 0800 922 822.
No – Power of Attorney does not apply to voting for that person.
You will need to apply for a special vote.
You can post it but make sure you have it in the mail by Thursday 12 August 2021 to make sure it gets back to us in time (by 12pm Wednesday 18 August).
However, you can also hand deliver your voting document to a ballot box during the voting period (Tuesday 27 July to 12pm Wednesday 18 August).
You will need to pay a nomination deposit of $200 GST inclusive. This deposit applies to each election you stand for. Your nomination deposit can be paid by electronic bank transfer, EFTPOS, credit card or cash. Cheques will be accepted but not preferred (should they ‘bounce’). If you poll greater than 25% of the lowest polling successful candidate (for FPP elections) you will receive your nomination deposit back.
The electoral officer is:
Independent Election Services Ltd Level 2, 198 Federal Street, Auckland
Phone: 0800 922 822
The deputy electoral officer is:
Becca Brooke, Governance Manager
Elections Office, Municipal Buildings, Garden Place, Hamilton
Phone: 07 838 6439
There is a limit on what you can spend on your campaign and it relates to the population of the area you are standing for.
The Hamilton East Ward has a population of 89,300 and the limit for campaign spend is $50,000.
Please note any expenditure made by a candidate for an election campaign is funded by the candidate and is not refundable by the council to the candidate.
All candidates are required to lodge an electoral donations and expenses return within 55 days after the day on which the successful candidates are declared to be elected. If a candidate is outside New Zealand on this day, the return must be filed within 76 days after election result day.
If a return is not submitted within the required time period, the non-return will be advised to the New Zealand Police for enforcement.
The return needs to be received before a candidate nomination deposit is refunded if appropriate.
Nominations close at 12pm Tuesday 22 June 2021.
It is strongly recommended that candidates do not leave lodging their nomination until the last day, as to do so may mean having to queue and should there be an error with the nomination, little time to have it corrected.
No, but you must be on the Parliamentary Electoral Roll (anywhere in New Zealand) and be a New Zealand citizen (by birth or citizenship ceremony). You will however need to disclose whether or not you reside in the area you are standing for in the candidate profile statement. The two people who nominate you must be on the Parliamentary Electoral Roll within the area you are standing for.
You can use an envelope of your own and put the return address and Freepost number on it. (You will not need to put a stamp on the envelope if you write the Freepost number on the envelope and post it in New Zealand).
Freepost number 4710
The Electoral Office
Hamilton City Council
PO Box 5135
Victoria Street West
The FPP (first past the post) voting system will be used for the Hamilton City Council By-election.
No, not for the Hamilton City Council elections.
Not necessarily. If you are enrolling for the first time you can decide whether you want to go on the Parliamentary Maaori Electoral Roll or the Parliamentary General Electoral Roll by signing the appropriate panel on the parliamentary elector enrolment form.
However, if you have already made that choice you will have to wait until the next Maaori Option period to change, which occurs following the next census, likely in 2023.
Will be contacted as soon as practicable after the progress and preliminary results are known.
Progress and preliminary results will be released to the media and placed on this website as soon as they are known.
Election signs are referenced in the Local Electoral Act 2001 and council’s election sign guidelines and District Plan– all of which must be complied with.
All election material, including signs and hoardings, must show an authorisation statement (name and physical address of the candidate or the candidate’s agent). Not to do so is an electoral offence.
Refer to section 113 of the Local Electoral Act 2001.
Council also has specific election sign guidelines.
The maximum period of time during which election hoardings, posters, signs or other similar types of promotion may be displayed is three months before election day i.e. from 12.01 am Friday 18 May 2021 to midnight Tuesday 17 August 2021.
The maximum permitted face surface area of an election sign ranges between 1.8m2 and 3m2. Specifically:
Signs advertising a candidate standing for election can only be displayed on private property, provided landowner permission is given.
Signs are not permitted on any council property, including road reserve, parks or places controlled by council.
There are a number of billboard signs that have already been granted resource consent. Election signs on these billboards have the same time and owner permission as signs on private property. Candidates will be asked to remove any non-complying or unsafe signs within 24 hours of notification, and if the council is required to remove these, costs will be recovered from the owner of the sign.
Election day is Wednesday 18 August 2021 with voting closing at 12pm. The voting period starts on Tuesday 27 July 2021.
Under the Local Electoral Act 2001, you cannot interfere or influence any person as to how they can vote.
If authorised by a voter who is physically impaired, visually impaired or for whom English is a second language, a person can assist them to vote as directed by the voter.
The electoral officer has full responsibility for running the election.
No, your vote remains secret under the required separate roll scrutiny and vote counting procedures.
If you’re on the Parliamentary Electoral Roll at your current address in the Hamilton City Council area then you’ll automatically appear on the electoral roll that is used for these elections
If you’re not on the Parliamentary Electoral Roll at your current address in the Hamilton City Council area (or you’re not sure if you are), you’ll need to complete an enrolment form for this. You can either:
If you own a property in this district and it is not your main residence you may be able to enrol as a non-resident ratepayer elector.
Nothing formal. Elected members come from all walks of life and generally have a will/desire to serve the community.
All (or some) of the following capabilities will be useful in the elected member role:
Returned envelopes containing a voting document cannot be opened until there is a JP present. The JP is required to sign off that the processes used by the electoral officer meet the legal requirements. Note that the voter’s name is not shown on the voting document.
When the envelope is opened the only thing the electoral office is looking for is that the vote for each election is valid.
You should enrol where you spend the greater part of your time.
You will need to apply for a special vote.
If you’re on the Parliamentary Electoral Roll for the address you want to vote for then you will need to apply for a special vote.
If you’re not on the Parliamentary Electoral Roll for the address you want to vote for (or you don’t know), then you’ll need to complete an enrolment form for this. You can pick one up at any New Zealand Post agency, or you can enrol online at www.elections.org.nz or ring 0800 36 76 56 or send your name and address to Freetext 3676.
You will need to apply for a special vote.
The elections will be conducted by postal vote. Voting documents will be delivered by NZ Post from Tuesday 27 July.
It is a legal requirement to scan the barcode to mark the electoral roll that you have returned your vote so we can ensure that we do not receive two votes from the same person.
The preliminary electoral roll will be available for inspection at:
The new councillor will take up office the day after the official result has been declared by public notice. However, members cannot act until they have sworn the oath of office which is usually at the first meeting of the council. This first meeting is usually held as soon as practicable after the final election results are known.
If you can amend it so that your voting intention is clear, then do so. If necessary, we can issue you with a special voting document, but this will take time and require you to complete a declaration.
No, you don’t have to vote, but we do encourage you to vote and exercise your democratic right.
Use the original one and destroy the special vote.
They are delivered to the Hamilton District Court and kept for 21 days so that the court can access them should there be any application for a recount or petition for inquiry.
After 21 days, the court is responsible for destroying them.
Mayor and councillors:
Write GNA (Gone No Address) on the envelope and put it back in the mail.
Special votes can be obtained from:
Ultimately the Mayor and councillors' final responsibility is to the local community. The Minister of Local Government and the Auditor–General do have a role in ensuring that council follows the law.