Voting documents should not be collected from electors by you or your assistants. Each elector should post or deliver their own voting document to the electoral officer. This also applies to rest homes and hospitals - voting documents should not be collected from elderly or infirm electors by you or your assistants.
You can appoint scrutineers to observe certain functions of the election. Appointment of scrutineers must be made by noon, Friday 7 October 2022. These functions are:
You can appoint one or more scrutineers for each of the above functions, but only one scrutineer for each candidate may be present at any one time. A scrutineer cannot be:
Each scrutineer must be appointed by a candidate in writing to the electoral officer. The letter of appointment must be received by the electoral officer no later than noon Friday 7 October 2022 (Section 68, Local Electoral Act 2001). A standard letter for the appointment of a scrutineer can be found here.
Each appointed scrutineer must report initially to the electoral officer or deputy electoral officer, where a declaration pledging not to disclose any information coming to their knowledge, will need to be signed and a name tag issued. Any scrutineer may leave or re-enter the place where election functions are being conducted, but it is an offence (and liable for a fine) to:
The preliminary count of votes will start once voting closes at noon on Saturday 8 October 2022 at the electoral office. The official count of votes will be undertaken once the preliminary count is done, and the final result will be known on Thursday 13 October 2022. The official count will also occur at the electoral office. The role of scrutineers is to ensure that election procedures are undertaken correctly and that the count of votes is done fairly and reasonably. Mobile phones are prohibited within the secure area where the count will take place.
After voting closes, special vote declarations are forwarded to Registrars of Electors for verification. Special votes cannot be collected by candidates or their assistants for distribution to electors.
If you provide Council with an email address, you will be emailed both the progress and preliminary results once available. All results will also be placed on www.hamilton.govt.nz
Election results will be released on three occasions:
The counting of votes will begin from noon Saturday, 8 October 2022 at the offices of Independent Election Services Ltd, Level 2, 198 Federal Street, Auckland. Progress results will be shared as soon as possible after voting closes. These are likely to reflect approximately 92% of the votes cast. Each candidate will be phoned by Hamilton City Council electoral staff prior to the progress results being placed on the website. Once all sealed ballot boxes have been received, these will be processed and included to form the preliminary results.
Preliminary results will be available once all votes that are hand-delivered on election morning have been received and processed. This is expected to be on Sunday morning 9 October 2022.
Both progress and preliminary results will be available:
Once all special votes have been validated by the Electoral Commission, a final result will be announced. This is expected late afternoon on Thursday 13 October 2022.
For information about your role, duties, and remuneration as an elected member, see here.